Double-Entry GL
Rent Manager-grade accounting depth.
Full chart of accounts, journal entries, trial balance, and balance sheet. Cash and accrual basis simultaneously. Period locking. The accounting foundation that lets operators actually delete their Rent Manager seat.
Chart of accounts and journal entries
A full chart of accounts with account types (asset, liability, equity, revenue, expense), sub-accounts, and normal balance tracking. Every financial event — rent charges, payments, late fees, utility bills, refunds — posts as a balanced debit/credit journal entry. No more single-entry ledger approximations.
Cash and accrual basis simultaneously
PropFlow maintains both cash-basis and accrual-basis books at the same time. P&L reports can be pulled on either basis. Lenders and investors typically want accrual; operators think in cash. Both are always up to date without manual reconciliation.
Period locking and audit trail
Close a period and it’s locked — no retroactive changes. Every journal entry is immutable once posted; corrections post as new entries. This is the level of accounting rigor that lenders, auditors, and CPAs expect.
Capabilities
- Full chart of accounts with sub-accounts
- Balanced debit/credit journal entries
- Trial balance and balance sheet
- Cash AND accrual basis simultaneously
- Period locking (no retroactive changes)
- Lender-grade rent roll export
- T12 (trailing twelve months) export
- Immutable journal entries with correction postings
- Revenue and expense category breakdown
- Multi-property financial consolidation